The Halton Regional Police Service (HRPS) provides Police Record Checks to residents of Halton region for employment or volunteer purposes. Police Record Checks are available online or via computer kiosk at HRPS Headquarters located at 2485 North Service Road West, Oakville. For most efficient processing, we strongly encourage residents to use our online service.

Click here for our online Police Record Checks

Types of Police Record Checks

We are pleased to offer the following three types of Police Record Checks:

Criminal Record Check

This check is for applicants who are involved as a volunteer, employee, or in any situation where a basic Police Criminal Record Check is required. This check is not for applicants who are seeking volunteer and/or employment with vulnerable persons. *

The Criminal Record Check will include the following information:

  • Criminal convictions from CPIC and/or local databases
  • Summary convictions, for five years, when identified
  • Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period

Criminal Record and Judicial Matters Check

This check is the most comprehensive type of police check, when vulnerable sector screening is not required. It is a collection of offence information, including convictions, outstanding warrants, charges, and judicial orders available from the HRPS records and other systems/records where authorized.

This check is for applicants who are seeking volunteer and/or employment with agencies who require a criminal record check. This check is not for applicants who are seeking volunteer and/or employment with vulnerable persons. *

The Criminal Record and Judicial Matters Check WILL include the following information:

  • Criminal convictions from CPIC and/or local databases
  • Summary convictions, for five years, when identified
  • Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period
  • Outstanding entries, such as charges and warrants, judicial orders, Peace Bonds, Probation, and Prohibition Orders. As per CPIC policy, information obtained from the Investigative Databank must be confirmed and authorized for release by the contributing agency
  • Absolute and conditional discharges for 1 or 3 years respectively

Vulnerable Sector Check

This check is restricted to applicants seeking employment and/or volunteering in a position of authority or trust with vulnerable persons in Canada only.* It is a collection of offence information, including convictions, outstanding warrants, charges, judicial orders, and sexual offence convictions for which the individual has received a record suspension where authorized by the Minister of Public Safety and Emergency Preparedness. Non-conviction information may be released, only when it meets the Exceptional Disclosure Assessment.

Casual or occasional contact with children or other vulnerable persons do not normally require a Vulnerable Sector Check unless the position could lead the organization's clients to have trust in the individual.

Note: In accordance with the Criminal Records Act, the police must be satisfied that a Vulnerable Sector Check is a truly valid requirement for the position. A request for a Vulnerable Sector Check does not guarantee one will be completed. The applicant and agency must satisfy requirements for eligibility.

The Vulnerable Sector Check will include the following information:

  • Criminal convictions from CPIC and/or local databases
  • Summary convictions, for five years, when identified
  • Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period
  • Outstanding entries, such as charges and warrants, judicial orders, Peace Bonds, Probation, and Prohibition Orders. As per CPIC policy, information obtained from the Investigative Databank must be confirmed and authorized for release by the contributing agency
  • Absolute and conditional discharges for 1 or 3 years respectively
  • In very exceptional cases, where it meets the Exceptional Disclosure Assessment, non-conviction dispositions including, but not limited to, Withdrawn and Dismissed
  • Not Criminally Responsible by Reason of Mental Disorder
  • All record suspensions as authorized for release by the Minister of Public Safety

* “Vulnerable persons” means:

  • A child under the age of 18.
  • A persons who, because of their age, a disability, or other circumstances, whether temporary or permanent, (a) are in a position of dependence on others; or (b) are otherwise at a greater risk than the general population of being harmed by persons in a position of authority or trust relative to them.

Please read our PDF on the Police Record Check Reform Act (PRCRA) and review our Youth Letter to Agencies.

Age Requirements

Are you under 18 years of age? The HRPS will only provide Police Record Checks to applicants under the age of 18 if you are volunteering or working for a government agency.

Fees

Police Record Checks are available for a fee of $30.

If you require a Vulnerable Sector Check for multiple agencies, you must apply individually for each agency.

Record Checks for Volunteers

“Volunteer” is defined as a person who performs a service but who receives no compensation for doing so other than an allowance for expenses or an honorarium. It excludes a person receiving some other form of credit such as academic credit (student placement) or fulfilling a sentence requirement.

Effective April 1, 2022, Criminal Record Checks (CRC) and Criminal Record and Judicial Matters Checks (CRJMC) for individuals requiring the Record Check in order to volunteer will be provided at no charge.

Applicants are required to provide a volunteer letter, on agency letterhead, indicating the position/duties you will be volunteering for. To receive your free record check, you can apply online (subject to a $9.95 convenience fee) or attend our Headquarters (no charge). 

**Those individuals seeking a Record Check in order to volunteer with Vulnerable Individuals will be required to pay the $30 fee for their Record Check.**

Identification

Two pieces of valid, government issued identification are required, one of which MUST be a photo ID. Please note that your Social Insurance Number (S.I.N.) card is not a valid form of identification. Valid identification types include:

  • Passport
  • Driver's licence
  • Birth Certificate
  • Canadian Citizenship Card
  • Permanent Resident Card
  • Certificate of Indian Status
  • Immigration Documents (i.e. work or study permits)
  • Military Family ID card (MFID)
  • Record of Landing for Citizenship Applicant
  • Certificate of Live Birth
  • Nexus card
  • Ontario Identification Card
  • Photo Health Card

Processing Times

The turnaround time for processing Police Records Checks varies from two to four weeks from the date of application. Those required for employment purposes may receive priority.

Note: Processing times could extend beyond four weeks, due to increases in demand for this service, time of year, and/or if applicants have resided outside of Halton region within the past five years.

Contact Information

For more information about Police Record Checks, please contact:
Information and Records Services
Phone: 905-825-4777 ext. 4712
Email: recordchecks@haltonpolice.ca

OR

For privacy concerns/access to information, contact:
Manager, Information and Records Services
Halton Regional Police Service
2485 North Service Road West
Oakville, Ontario L6M 3H8
Phone: 905-825-4777 ext. 4709

Notice of Collection

Personal information is collected subject to your written consent under the authority of sections 6.3(2) and 6.3(3) of the Criminal Records Act, R.S.C. 1985, c.C-47 (as amended), section 2(1)(a) of the Criminal Record Regulations, SOR/2000-303 (as amended), and sections 6, 7 and 8 of the Police Record Checks Reform Act, 2015, S.O. 2015, Chapter 30, and will be used to verify your identity and to conduct your requested police records check and/or vulnerable sector screening. Questions about this collection should be directed to the Manager, Information and Records Services,

Halton Regional Police Service,
2485 North Service Road West,
Oakville, Ontario, L6M 3H8,
Phone: 905-825-4777 Ext. 4709